75 – Posts 51 to 74. What has been discussed?

Interest in the blog is growing with a small and persistent group of followers and over 1500 views from people in countries across the globe (see map). In earlier index posts I have listed posts or groups of posts, pretty much in the order posted, that related to a theme. This time I have listed the themes (alphabetically) and grouped posts beneath them. I hope it makes sense.

blog interest 11042015

Culture.

Post 62 introduces a new writer on the theme of ambition and local government. The post discusses the difficulties for the ambitious or those who don’t fit into the dominant culture or comply with senior management’s wishes. In a post 64 Tim Whistler links career ambition with local government culture drawing on the parable of the three stonemasons and linking it to culture surveys, the Executive, and the desire for compliant behaviour, not performance. Tales of thwarted ambition?

Customer service.

Post 73 discusses a recent article on the use of social media by disgruntled customers and the implications for customer service. This trend presents challenges for councils to improve service delivery and broaden customer service channels. Vive la révolution informatique!

Decision making.

Post 54 is a slightly tongue in cheek look at hats that councillors might wear to signal the capacity in which they are acting when they make decisions, or the type of decision they are making. Hats have long been both a fashion statement and a symbol of status or role in society. Have a read and see what you think. In a similar vein, post 59 looks at hats that middle managers might wear for similar reasons. When can you see yourself donning one?

Post 71 discusses the ‘People’s Panel’ appointed by Melbourne City Council to make recommendations on their budget for the next 5 years. It is the latest version of participatory budgeting and potentially a harbinger of things to come for major council decisions. What do you think?

High performance.

In post 51 Colin Weatherby discusses what you can expect to find if you carried out an organisational self assessment (OSA) using the Australian Business Excellence Framework. He poses the question ‘Do you need an OSA?’ I think the answer is yes and what you will find out when you do one will be enlightening. Read on.

Job design.

In post 66 Lancing Farrell begins a series of posts on the idea of high performance jobs. Based on an article by Robert Simons, Designing High Performance Jobs, the first post provides a diagnostic tool for your own job. Has it been designed for high performance? The next two posts discuss how to design a high performance management job in local government. Post 67 covers some theory and in post 68 the theory is applied to three local government management roles.

Learning

Post 74 discusses two more books relevant to management in local government. Terry Leahy’s book ‘Management in 10 Words’ and Jay Greene’s book ‘Design is how if works’ are previewed. Read them and think about how you can focus more on truth, loyalty, courage, values, act, balance, simple, lean, complete, and trust. Learn how to create experiences that your customers crave (or at least get it right most times)!

Management observations.

Post 63 revisits Richard Farson’s great book, ‘Management of the Absurd – Paradoxes in Leadership’, to discuss the reliance on intuition by experienced managers – and the fact that this isn’t always the case in local government. Maybe we just don’t trust ourselves?

News stories.

In March three articles were published on the same day in the Melbourne Age newspaper that have significance for local government. Post 53 discusses growth in the service economy, restructuring of the national basketball league and privatisation of government assets. You will have to read it to see how they are connected.

Organisational change.

Post 72 raises the issue of ‘revolutionisation’, the term given by Tim Whistler to CEO’s who come into councils and radically transform them. If you have worked in the sector for ten years I am pretty sure it has happened to you at least once. What do these CEO’s do, why is it so predictable, and does it make a lasting difference? You decide.

Performance appraisal.

Post 52 starts a series on performance appraisal in local government, which includes posts 55, 56 and 58. The first post presents the view that what is currently happening doesn’t work. Nobody does it unless they have to. The second post talks about why it is done. What do we think we are going to achieve? The third discusses what can be done in response to the shortcomings of the current performance appraisal system. The fourth post puts forward an alternative.

Later, in post 70 Tim Whistler relates a performance appraisal story – what does ‘meeting expectations’ really mean?

Suppliers.

Post 65 the differences in operations between councils and their suppliers is discussed. Why do major suppliers invest in integrated management systems when councils don’t. It is a good question.

Thinking.

In post 57 Tim Whistler describes four types of thinking seen in local government, some more often than others. Many would see the first two as related and a progression in thinking, from their convenience to the potential consequences, and would be comfortable to stop there – you can pat yourself on the back because you have started thinking ahead.

The two latter types of thinking, integrative and systems, move decision makers from their personal needs towards the good of the organisation. How often do you find yourself thinking that way?

Value.

In posts 60 and 61 Colin Weatherby discusses a tool he has developed to focus discussion on different types of value. It helps to separate private value expectations from public value considerations for the purpose of analysis and discussion. Once the relationships are understood and have been debated, the tool facilitates discussion about how different value is related and facilitates planning for how it can be integrated in services. It is the ‘multi-tool’ for value planning.

Post 69 discusses local government and milk. What do they have in common? Milk producers have been redefining the value of their product and differentiating between different suppliers of different milk products to add value to a commoditised product. Why can’t local government do the same and avoid being a supplier of low cost commoditised services?

 

74 – More books to read if you are interested in local government management.

Posted by Lancing Farrell                                                                              660 words

Leahy and Greene books

I have previously posted on books every local government manager should read (see here and here). Again I will acknowledge the difficulty in getting people in local government to read and learn especially senior management. My earlier posts started with what I call ‘bread and butter’ reading. This post looks at some more focussed reading on specific aspects of management relevant to local government. Continue reading

73 – ‘Social media changes the rules of engagement’ , The Age, 4 April 2015

Posted by Colin Weatherby                                                                         730 words

multi channel

This article contains a healthy warning for local government about the need to design services with the customer in mind, and to look ‘outwards-in’. There have been a number of previous posts on services (see here, here, here and here). Disgruntled customers of councils are just as likely to use social media to vent their anger and concerns.

“Customers want influence over the contents of what they’re buying; they customise the muesli they order online; stream entertainment that is tailored to their interests, and pitch ideas to software companies as they develop new products.”

In this environment, councils that just continue to offer the same old services, or who alter services in ways that make them less responsive to customers, or more responsive but less reliable, are likely to frustrate people using those services. Continue reading

72 – Revolutionising local government. How long is it since you were last revolutionised?

Posted by Whistler                                                                          600 words

merry go round

I was talking to an experienced consultant who works with numerous councils recently and she commented about some of the councils currently undergoing ‘revolutionisation’. New CEO’s, in two cases new to the sector, were busily implementing their kitbag of management ideas. They seem to hit the ground running with a program of change. What are some of the features of revolutionisation and how effective is it?

I will start with effectiveness first. It depends on the measure. I can think of a few. Is it delivering on a promise to the councillors who appointed them to shake things up and create change? Is it is improving the performance of the organisation in meeting community needs sustainably in the longer term?

If it is the former, I would think they are mostly successful. Continue reading

71 – ‘Melbourne People’s Panel makes bold decisions where politicians fear to tread’, The Age, 1 April 2015.

Posted by Colin Weatherby                                                                         550 words

Peoples panel

“The public is smart if given the time and information necessary to work through an issue. And this has been demonstrated by a people’s “jury” which has delivered its verdict in a bold experiment in democracy by the Melbourne Town Hall.

The results should give hope to people despairing that Australia has lost its reform mojo, as it provides a new way for government to get hard but necessary things done.”

I read this article by Nicholas Reece, a Principal Fellow at Melbourne University, with some interest. Involving the community in budgeting is not new. Continue reading

70 – What does ‘meeting expectations’ really mean? A performance appraisal story.

Posted by Whistler                                                                     375 words

apple on teachers desk

Image from http://bellasvitas.blogspot.com.au

I have been reading Lancing Farrell’s posts on performance appraisal with interest. I am sure everyone has a performance appraisal story to tell. A colleague was telling me about her performance appraisal in which she ‘met expectations’. What does that really mean?

Her performance review outcomes possible were on a five point scale – does not meet, partially meets, meets, exceeds, or significantly exceeds expectations. For each outcome there was a definition. The definition for ‘meets expectations’ gives you an idea about the rest. Continue reading

69 – Local government and milk. What do they have in common?

Posted by Colin Weatherby                                                                         660 words

cow

I recently drove past a car sign-written with advertising for milk available direct from the farm. It promoted the virtues of buying milk from the producer. I had earlier heard a radio advertisement for milk available from an inner urban Melbourne dairy where I am sure there are no cows. The advertisement talked about local milk from local people.

There may be some difference in the milk each company is selling. And it is probably different from the milk I can buy at my supermarket. So what is happening with milk and why might it tell us something that is relevant to local government? Continue reading

68 – Design a management job for high performance. Part 2 – some local government examples.

Posted by Lancing Farrell                                                              1000 words

sliders

In the first post I discussed a tool that you can use to test your current job design to see whether it has been designed for high performance. In the second post I elaborated on the theory behind the tool. In this post (another long one I am afraid) I will attempt to apply it to design three local government management positions that I am familiar with. Continue reading

67 – Design a management job for high performance. Part 1 – some theory.

Posted by Lancing Farrell                                                              1250 words

sliders

In the previous post I discussed a tool that you can use to test your current job design to see whether it has been designed for high performance. In this post I will elaborate on the theory behind the tool. This is a long post but I didn’t want to split the story. Sorry. In the next post I will attempt to apply the theory to the design of three local government management roles that I am familiar with.

Simons’ starting point in discussing the design of high performance jobs is failure to implement strategy. Why is it that organisations with clear strategy, access to resources and developed relationships still fail? He points out managers being too complacent and slow to respond, instead of being entrepreneurial. Problems coordinating activities across functions. Decision making is fragmented. Costs are excessive and eroding surpluses. When these symptoms become evident senior managers start to wonder whether they have put the wrong people in critical jobs. However, Simons says that the problem is systemic across the organisation. Continue reading

66 – Is your job designed for high performance? How can you tell?

Posted by Lancing Farrell                                                                                              500 words

sliders

I have posted previously on high performance local government organisations (see here and here). Have you ever wondered whether or not your job has been designed? Did someone sit down and decide on the role your position must play for the organisation to be successful? Were the resources you have been given, the goals you have been set, the decisions you have the right to make, or the relationships you have with others in your organisation been carefully selected? The chances are they weren’t. Continue reading